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Securely Share Files

by | Jul 13, 2022 | Faculty

Sharing files, such as forms, images, etc., as email attachments is simple and easy. For files that do not include sensitive or private information, this is not necessarily a bad way to share files. But for files that include sensitive or personal information, such as Social Security Information, home addresses, tax information, etc., sharing it as an email attachment is not a great idea and can even pose security issues and breaches in privacy or FERPA. To ensure that this information cannot fall into the wrong hands, the best thing to do is to upload the file to OneDrive or Google Drive and share it with the intended recipient by putting in their email. This requires users to sign in to be able to view these files, allowing you to ensure that only the intended user is viewing these files. View the links below to see how sharing with either of these cloud-storage platforms works.

OneDrive

OneDrive is very similar overall to Google Drive, with respect to secure storage and sharing of files. You can be very granular in your sharing settings and permissions with OneDrive. Once you figure out how to share using OneDrive, most of the other sharing options in MS365 are very similar.

Check out this video to view how to do basic (but secure!) sharing in OneDrive.

If you are interested in sharing a file or folder with your class, you can view this page. If you need to share the file or folder with a group of people, it is the same idea. However, instead of getting the email list from D2L, you need to get the emails from an email chain or manually type them in. To just get a sharing link or add a user to a sharing link, you can view this page. To manage your sharing links, review this page.

For more tutorials on using MS365 and related products, check out this page.

Google Drive

Google Drive can also be used to securely share files and folders, though you have slightly fewer options and settings to choose from.

View this link for securely sharing a file or folder with a handful of people.

For securely sharing with a class, view this link. You can also use this method to share with a group of people. Just find your list of emails and paste them into the sharing area.

For more tutorials about Google Drive for Faculty and Staff, you can check out the Wiki page here.

If you would like to bookmark this information for later use, please go to the Securely Sharing Files wiki page, located here.

Brief campus phone outage (rescheduled)

by | Jul 13, 2022 | Faculty

The upgrade to the campus phone system that was scheduled for last weekend (July 8-10) had to be postponed.  It has been rescheduled for this coming weekend, July 15 -17.  During the upgrade, there will a brief 10-15 minute outage on Friday night between 6:00 p.m. – 9:00 p.m. while the campus phones reconfigure themselves and register with the new server.

If you are experiencing issues post upgrade, please contact the ITS Help Desk at helpdesk@canisius.edu or 716.888.8340.

Submitted by: Lisa Mastropaolo, system administrator, ITS

10-digit dialing for local calling becomes effective this week

by | Jul 13, 2022 | Faculty

As announced back in October, the 716 area code needed to move to 10-digit local dialing due to the adoption of 988 as the new 3 digit number for the National Suicide Prevention and Mental Health Crisis Lifeline going live on July 16, 2022.  Starting October 24, 2021, carriers were allowed to disable the ability to dial local calls using only 7-digits.

The FCC mandates that “On July 15, 2022, all providers must complete this process in all of the affected area codes in their service areas. On and after this date, local calls dialed with only 7 digits may not be completed, and a recording will inform you that your call cannot be completed as dialed. Consumers must hang up and dial again using the area code and the 7-digit number.”

As of the time of this writing, our provider has not yet disabled 7-digit dialing.  If you have not gotten in the habit of dialing local calls using 10-digits, please do so now by dialing a 9 + 10 digit number.

Self-Assessment Deadline Approaching

by | Jul 13, 2022 | Faculty

The performance appraisal process at Canisius College is designed to encourage open discussion between our managers and employees to review progress, establish priorities and discuss career development opportunities across the campus. Please refer to the important reminders below.

PERFORMANCE APPRAISAL UPDATES

The first step in the appraisal process is for employees to complete a self-assessment through Dynamic Forms. For your convenience, all staff will now have access to all of prior performance appraisals in the portal under the Human Resources tab in “HR Appraisal History”.

All notifications will be generated through your Canisius e-mail account and will be sent directly from hr@canisius.edu. Please save any e-mails that you receive regarding your appraisal.

 

SELF-ASSESSMENT DEADLINE-JULY 15

  • Employees will continue to receive an e-mail invitation from hr@canisius.edu with a link to the Self-Assessment until the document is submitted.
  • Once the assessment is completed, the Supervisor will receive an e-mail notification advising them to move forward with the preparation of the performance appraisal.

 

PROFESSIONAL DEVELOPMENT-DEI

As a reminder, we have made a change to the professional development question to include any Diversity, Equity and Inclusion activities that staff have participated in this past year. This arises out of the DEI and Racial Equity Workshops and the Canisius College Strategic Plan for Racial Equity and Inclusion and its goal to “increase institutional capacity to address racial equity by developing awareness, knowledge and skill of all members of the college community.” To assist staff in defining what may be included as participation in DEI professional development, please see the examples below:

  • Juneteenth
  • Buffalo Niagara Partnership D&I Symposium and other speaker series
  • ALANA Speaker Series
  • AJCU sponsored trainings, speakers, or other activities
  • United Way 21-Day Racial Equity Challenge or other speaker activities
  • Faculty Development Week D&I sessions
  • Other volunteer opportunities on campus

 

PERFORMANCE APPRAISAL TIMELINE-JULY 18 – AUGUST 12

  • Performance appraisal meetings should be scheduled between July 18 and August 12.
  • We encourage all Supervisors to pre-schedule your appraisal meetings in advance to assure completion by August 12.
  • Once completed, the Supervisor will then submit the appraisal.
  • The employee will receive a final e-mail to add comments and sign to acknowledge the appraisal was received and reviewed.

 

If you have any questions regarding completing the self-assessment, please contact Mary Braun at braun5@canisius.edu  or ext. 2247.

 

To assist Supervisors in completing performance appraisals, please plan to attend the following zoom training session.

Wednesday 7/20 at 2:00 p.m.

https://canisius.zoom.us/j/92050183470

  

Please contact Linda Walleshauser  at walleshl@canisius.edu or ext. 2244 or Mary Braun at braun5@canisius.edu  or ext. 2247 if you have any questions regarding the process.

Submitted by: Linda M. Walleshauser, associate vice president for Human Resources and Compliance

New York State COVID TREATMENT HOTLINE

by | Jul 13, 2022 | Faculty

All New Yorkers , regardless of income or health insurance coverage who test COVID-19 positive, are eligible to be evaluated for treatment by calling 888-TREAT-NY (888-873-2869) or completing an evaluation at the NYS COVID-19 ExpressCare Therapeutics Access website, for a telemedicine visit.

The Hotline is available 24-hours per day, seven days a week and operated by experienced Health + Hospitals professionals who have the clinical training to prescribe treatment and recommend referrals if needed. The ExpressCare Therapeutics  platform  is a service that allows New Yorkers to receive virtual care from a New York State provider.

The telemedicine visit will include a clinical assessment by medical providers who will identify the appropriate COVID-19 treatment plan, which may include a prescription for Paxlovid or Molnupiravir. These oral antiviral medications have both been proven to decrease hospitalization for those that are at risk for severe disease. When given soon after positive COVID-19 diagnosis these antivirals also help fight infection and shorten recovery time.

As all treatments require a prescription, those who test COVID-19 positive should always talk to their own health care provider first if possible or call 888-TREAT-NY to determine what treatment is best for them.

Submitted by: Patricia Creahan, director, Student Health