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CORRECTION: Simplified Zoom Login

Correction (in italics below) to the Simplified Zoom Login post:

As previously announced, ITS is streamlining the Zoom login on July 7th, 2022. This means authentication for all accounts in the Canisius College Zoom instance will be restricted to the standard Canisius SSO login.  Previously, it was possible to authenticate using a password stored at Zoom.

The Canisius Single-Sign On (SSO) screen is becoming your gateway to all Canisius online resources. This means you need only one strong password, backed by multi-factor authentication.

A few other features are:

  • Go directly to canisius.zoom.us to access your online Zoom account instead of going to zoom.us.
  • For the desktop and mobile app, you can login using the Canisius Single Sign-On (SSO), too. See how at this tutorial.
  • This change should have little to no impact on scheduled meetings, saved recordings, or Zoom settings. It simply streamlines the login process.

This makes our Zoom license more secure but equally important, it makes your job managing your Canisius digital resources easier. You no longer need to remember a separate password for Zoom!

Securely Share Files

Sharing files, such as forms, images, etc., as Email attachments is simple and easy. For files that do not include sensitive or private information, this is not necessarily a bad way to share files. But for files that include sensitive or personal information, such as Social Security Information, home addresses, tax information, etc., sharing it as an email attachment is not a great idea and can even pose security issues and breaches in privacy or FERPA. To ensure that this information cannot fall into the wrong hands, the best thing to do is to upload the file to OneDrive or Google Drive and share it with the intended recipient by putting in their email. This requires users to sign in to be able to view these files, allowing you to ensure that only the intended user is viewing these files. View the links below to see how sharing with either of these cloud-storage platforms works.

OneDrive

OneDrive is very similar overall to Google Drive, with respect to secure storage and sharing of files. You can be very granular in your sharing settings and permissions with OneDrive. Once you figure out how to share using OneDrive, most of the other sharing options in MS365 are very similar.

Check out this video to view how to do basic (but secure!) sharing in OneDrive.

If you are interested in sharing a file or folder with your class, you can view this page. If you need to share the file or folder with a group of people, it is the same idea. However, instead of getting the email list from D2L, you need to get the emails from an email chain or manually type them in. To just get a sharing link or add a user to a sharing link, you can view this page. To manage your sharing links, review this page.

For more tutorials on using MS365 and related products, check out this page.

Google Drive

Google Drive can also be used to securely share files and folders, though you have slightly fewer options and settings to choose from.

View this link for securely sharing a file or folder with a handful of people.

For securely sharing with a class, view this link. You can also use this method to share with a group of people. Just find your list of emails and paste them into the sharing area.

For more tutorials about Google Drive for Faculty and Staff, you can check out the Wiki page here.

If you would like to bookmark this information for later use, please go to the Securely Sharing Files wiki page, located here.

Essentials for Online Courses and Programs

In a recent revision to the Higher Education Opportunity Act, the U.S. Department of Education (USED) has elaborated a requirement for instructed online courses offered by colleges and universities participating in Title IV funding. This includes regular and substantive interaction (already an acronym! RSI). This set of standards ensures that both faculty and students regular participate in online classes, rather than treating them as self-paced correspondence courses.

At Canisius College our online classes are not correspondence courses, but instead are properly instructed or taught by active faculty. RSI requirements are great practices for any online teaching, and are familiar to anyone teaching online courses at Canisius.

You can read more about RSI requirements, and suggestions to meet them, at our guide.

No list is complete, as there are many fantastic ways to interact with your students using technology available on the internet. That said, here are some quick basics, with tips on how to promptly align your course with RSI:

All courses require Regular interaction.  This includes

  1. Good course design: repetitive and well-documented organization of content and activities.
  2. Frequent instructor-initiated communications, starting with a course orientation and including weekly communications.
  3. Frequent assignments, with individual feedback to students.
  4. Use of the D2L gradebook to monitor and help students monitor their own progress.
  5. Course pace enforced with start dates on content and regular deadlines for assignments.
  6. Regular office hours (via Zoom or D2L chat) posted on your syllabus.
  7. Instructor emails to students who have drifted away from the class.

All courses require at least two forms of substantive Interaction.  This means

  • Direct instruction: Synchronous teaching via Zoom, live chat, or similar realtime remote technology.
  • Assessing or providing feedback on student’s work.  See the third and fourth points above; frequent, helpful and actionable feedback to students beyond just numerical grade scores.  An instructor should monitor student engagement through assessments and participation in course activities.
  • Providing information or responding to questions regarding the content of a course or competency.  Scheduled (remote) office hours, Course FAQs, prompt replies to student emails, course and weekly orientations, and excellent course documentation all contribute to this.
  • Facilitating a group discussion regarding the content of a course or competency.  Assign regular asynchronous discussions, and participate in them yourself.

Substantive interaction may involve many other options than just those above.  What the USED seeks is proactive participation by the instructor during the course, rather than just course-building, caretaking, and answering student questions.  In synchronous courses, discussion meetings via Zoom can help satisfy RSI although exclusively lecturing via Zoom is insufficient.

To understand RSI, it is helpful to describe an alternative: correspondence courses that are self-paced and in which an instructor – or “subject matter expert,” “facilitator,” or really caretaker takes a passive role. Subject matter experts may develop such courses and star in recorded lectures. Possibly, someone grades student work, or grading may be automated. In correspondence courses, someone may answer occasional student questions if and as they come in. Students in correspondence courses are not eligible for federal financial aid.

We discuss these at greater length in our Online Faculty Development CourseOnline Updates workshops, weekly emails and newsletters, and other faculty development. More importantly, we offer a greater variety of tools and options so you are not just limited to the above. As always, you can email us with specific questions about online teaching methods and technology.

Guardian & Uprise Health Newsletter

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July’s newsletter from Guardian & Uprise Health focuses on care for the whole person. Take some time to read through the above newsletter to learn more about the physical and mental health connection, tops for a whole person care approach, using coaching to be a better manager, and other resources and events.

For further details on Canisius’ Employee Assistance Program, click here. Access code: worklife

This month’s newsletter also features a webinar titled “Compassion Fatigue,” which will take place on Thursday, July 21 from 12:00 – 12:30 p.m.

Submitted by: Bethany Voorhees, executive associate, President’s Office

A Movement, Not a Moment

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The Canisius community is invited to participate in A Movement, Not a Moment: Reflecting on the Past, Present and Future of Black Freedom in America, which takes place this Saturday, July 9 at 11:00 a.m. at the Buffalo Museum of Science auditorium.

The presentation features Dr. Russell Wigginton, president of the National Civil Rights Museum. He will discuss urgent topics of civil and human rights and the pursuit of social justice. The conversation will include time for audience member questions. Ekua Mends-Aidoo and Kendra Brim, local Diversity, Equity and Inclusion professionals and hosts of the “Black Gems Dive In Podcast,” will moderate the conversation. Delaware North will also sponsor day-long free visitation for individuals and families to the museum on July 9. 

Please RSVP to the speaking engagement by calling the museum at 716.896.5200×321 or at sciencebuff.org.

This is also a free day at the museum for the general public, thanks to sponsorship from Delaware North. 

Submitted by: Jenn Lodi-Smith, assistant vice president, Academic Affairs