As we approach the end of the Fiscal Year, here are some important dates for requisitions and direct pay:
LAST OFFICIAL BUSINESS DAY: Friday, May 31, 2019 –
Note: checks will be processed on Friday, May 31 at 12:00 p.m. as this is the normal check processing day. All invoices and check requests must be in the Accounts Payable Office by the close of business on Friday, May 24 to allow for processing. Please keep in mind that the college will be closed on Monday, May 27 for Memorial Day. The finance system will be shut down on Friday, May 31 and rolled to the new fiscal year.
REQUISITIONS AND PURCHASE ORDERS:
Capital items: A requisition must be turned into a PO for capital items by Friday, May 17 at 12:00 p.m. Please remember that items must be received on campus by Friday, May 31 to be charged against the 2019 budget. Items received after Friday, May 31 will be charged to the 2020 budget.
Operating expenses: The requisition cut-off date for operating expenses is Wednesday, May 24 at 5:00 p.m.
Please allow appropriate time for the approval process. Invoices should be submitted to the Accounts Payable office as soon as possible. If you have any questions, contact Accounts Payable at Ext. 8525.
VISA/CENTRESUITE:
Visa charges that post at the bank by Friday, May 31 will be charged to the 2019 budget. Any charge that posts at the bank after Friday, May 31 will be charged to the 2020 budget. Please remember that it can take anywhere from 1 – 7 business days from the time of purchase until the bank receives and posts the transaction to your account. If you have any questions, contact JoAnn Feary, office manager for the Controller’s Office at Ext. 8528.
Submitted by: JoAnn Feary, office manager, Controller’s Office
