As we approach the end of the Fiscal Year, here are some important dates to keep in mind:
Thursday, May 31, 2018 – LAST official business day
Checks will be processed on Tuesday, May 29, as this is our normal check processing day. All invoices and check requests must be in the Accounts Payable Office by the close of business on Friday, May 25 to allow for processing. Please keep in mind that the college will be closed on Monday, May 28 for the Memorial Day holiday. The finance system will be shut down on Thursday, May 31 and rolled to the new fiscal year.
REQUISITIONS AND PURCHASE ORDERS:
For capital Items: The requisition cut-off date for capital items is NOON on Friday, May 18. Please remember items must be received on campus by May 31 to be charged against the 2018 budget. Items received after May 31 will be charged to the 2019 budget.
For operating expenses: The requisition cut-off date for operating expenses is 5:00 p.m. on Wednesday, May 23.
Please allow appropriate time for the approval process. Invoices should be submitted to the Accounts Payable Office as soon as possible. Please call Ext. 8525 with any questions.
Visa charges that POST AT THE BANK by May 31 will be charged to the 2018 budget. Any charge that posts at the bank after May 31 will be charged to the 2019 budget. Please remember that it can take anywhere from one to seven (1-7) business days from the time of purchase until the bank receives and posts the transaction to your account. Please contact JoAnn Feary at Ext. 8528 with questions.