In accordance with the college’s policies concerning course content, Information Technology Services maintains course content in Desire2learn (D2L) for five years. After a previous course section passes the five year mark, its course space and contents are deleted from D2L. On February 16, all course content in Desire2Learn from the 2012 year (spring, summer and fall) will be deleted.
The Center for Online Learning & Innovation recommends that all instructors follow the guidelines on the Start/End Course Checklist to save a copy of your course and a copy of your gradebook. This should be done at the end of each semester. Some other important guidelines for course content are:
- Graded materials (papers, exams, finals) that are not returned to students must be retained on campus for one year after the date grades are due.
- Canisius policy requires that adjunct faculty members provide a copy of their gradebooks to the department chair or program director affiliated with the course they are teaching. If you use D2L for your grades, we keep the courses for that five-year period to meet this requirement. If you do not use D2L, please make sure that you provide a copy (either electronic or hard copy) to the department chair or program director (or administrative associate).
We recommend Google Drive as a cloud storage option to save digital copies of old course content.
Submitted by: Mark Gallimore, Center for Online Learning & Innovation
