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As the end of the fiscal year approaches, here are some important dates to keep in mind:

The last official business day is Wednesday, May 31.

Please note: Checks will be processed on Tuesday, May 30 as this is normal check processing day. All invoices and check requests must be in the Accounts Payable Office by the close of business on Friday, May 26 to allow for processing. Please keep in mind that the college will be closed on Monday, May 29 for the Memorial Day Holiday. The finance system will be shut down on Wednesday, May 31 and rolled to the new fiscal year.


For Capital Items: The requisition cut-off date for capital items is NOON on Friday, May 19. Please remember items must be received on campus by May 31 to be charged against the 2017 budget. Items received after May 31 will be charged to the 2018 budget.

For Operating Expenses: The requisition cut-off date for operating expenses is Wednesday, May 24 at 5:00 p.m.

Please allow appropriate time for the approval process. Invoices should be submitted to the Accounts Payable Office as soon as possible. Please contact accounts payable at Ext. 8525 with any questions.


Visa charges that post at the bank by May 31 will be charged to the 2017 budget. Any charges that post at the bank after May 31 will be charged to the 2018 budget. Please remember that it can take anywhere from one to seven business days from the time of purchase until the bank receives and posts the transaction to your account.

Please contact JoAnn Feary in the Controller’s Office at Ext. 8528 with any questions.

Submitted by: JoAnn Feary, office manager, Controller’s Office