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ACAC Minutes, Wednesday, April 8, 2015
ACAC Chair Chuck Wigley assembled the following minutes.

The meeting was relocated from PBR to Bagen 208 as a courtesy to the College Budget Committee. The meeting began at 2:07 p.m.

ATTENDING: Chuck Wigley, Larry Deni, Dan Drew, Marianne Djuth, Mark Gallimore, Pat Johnson, BJ Kahng, Nico Lorgnier, Sue Margulis, Mark Meyer, Marty Moleski, S.J. , Bob Grabowski, Leah MacVie, Mike Pastizzo, Greg Rusch, Mike Wood, Mark Yim.
Agenda item 1 of 3: ITS updates.
Larry Deni introduced Greg Rusch, Computer Support Technician. Gregg is a Canisius graduate and previously served within ITS. In addition, Larry reminded everyone that requests for software needs for classrooms should be placed with ITS as soon as possible for fall and summer courses.
Agenda item 2 of 3: Confluence & The NEW social media support space.
[The following summary of part of this portion of the meeting was invited from and provided by Leah MacVie.]
“IT and “FacTS” are exploring possible uses for Confluence. Confluence is the Wiki tool that IT uses at the College for documentation and tutorials. For example, we are exploring the possibility of accreditation self-study work and tracking. One example that we found is Geneseo’s MSCHE documentation, here: https://wiki.geneseo.edu/display/midstates/Middle+States+Work+Space . If we can get all accrediting areas of the college on board, we can create a more thorough architecture of data and files to link to and from, making our self-study process easier in the end. Secondly, we can encourage offices, programs, and committees on campus to use this tool, as well, in order to store and house documentation all in one space. So far, we have been working with the Griff Center to migrate their tutoring and accessibility support information to their own environment.
“Our Wiki: https://wiki.canisius.edu/
“Also housed in Confluence is our new “SocialMedia@Canisius” and “Blogs@Canisius” spaces. These spaces were created to assist programs in reaching prospective audience and to engage current students and alumni in the social media environment. Obviously, these tools can be and are being leveraged in academics for in-class lessons and scholarship. “FacTS” is working with the Ed Tech program on the Social Media steps and the Griff Center (parents) and USA on the blog steps. So far, troubleshooting has led to working with IT to develop a system for generic ‘program emails’ to apply for social media accounts and working with MarCom to discuss program logos. Finally, “FacTS” is also working with the Griff Center to develop a newsletter for parents that pulls from a WordPress blog, and a similar project with Student Life and the USA to email a daily newsletter of events to students.
“SocialMedia@Canisius: https://wiki.canisius.edu/display/FacTS/Social+Media+Best+Practices
“Blogs@Canisius: https://wiki.canisius.edu/pages/viewpage.action?pageId=24150495
[END]”
[The following summary of part of this portion of the meeting was invited from and provided by Mark Gallimore.]
“The FacTS Center is introducing powerful new applications to the Canisius community. Confluence, a wiki application used internally within ITS for several years, might be open to other offices interested in an easy-to-use method for publishing content to the web. Confluence allows teams to collaboratively create, edit, and maintain text, images, video, and other content on the web. This may be a cost-effective means to do web work previously limited to a few people with administrator status, or costly and cumbersome web development tools. For example, FacTS Center is exploring the possibility of using Confluence to publish and maintain accreditation information, a complex but vital body of data for the college. To see what is possible with Confluence, check out our tutorial pages here. If you think Confluence might be appropriate for your work, contact the Help Desk or the FacTS Center to discuss your needs. To replace our online survey application, Checkbox, ITS and the FacTS Center have chosen Qualtrics. This has not yet been approved in the budgetary process, but if we do adopt Qualtrics, it will provide Canisius users a powerful set of survey and form tools in an easy-to-use interface. You can review Qualtrics’ capabilities by consulting their tutorial site at Qualtrics.com/university, which includes handy text descriptions and YouTube-based how-to videos. Qualtrics will be available to staff, faculty, and their students. Contact the FacTS Center for details on this and other survey or online form options. [END]”

During discussion, it came to everyone’s attention (thanks to Marty Moleski) that the email retention policy (started in 2013) that removes email from one’s inbox after 120 days also applies to SENT email and any retention file that one creates under the “Inbox” (i.e., that has its root in “Inbox”). So, if one creates a separate file for saving emails beyond 120 days, one should make sure that it is located in a safe place. Otherwise, one’s email in one’s file (created by the person) designed to protect it will automatically be deleted. A number of our colleagues have lost all of their “saved” emails.
Agenda item 3 of 3: SPSS software.
Chuck Wigley raised concern about whether the college should continue SPSS licensing to the same extent as is current practice. Chuck seeks input (Wigley@canisius.edu) from all Canisius users of SPSS in order to help ascertain whether “full package” SPSS is a good investment by the college or whether a more limited set of SPSS features would be more suitable. The committee will address this topic more fully at the Wednesday, April 29th ACAC meeting (President’s Board Room, 2:00-3:00). All persons reading these minutes that use SPSS in their research or teaching are urged to contact Chuck concerning this matter.
Chuck pointed out that on two previous occasions, once in the middle 1980s by a committee of just a few faculty members (prior to ACAC being formed) and, again, at a later time under a subcommittee by Dr. Ron Curtis, this matter received extensive consideration and, in fact, may have been part of the impetus for establishing ACAC in 1986.
The meeting adjourned at 3:00 p.m.

Respectfully submitted,

Chuck Wigley, Chair, ACAC