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ACAC Minutes
Wednesday, 4 February 2015
Attendees: Chuck Wigley (Chair), Marco Benedetti, Scott Clark, Larry Deni, Marianne Djuth, Dan Drew, Mark Gallimore, Bob Grabowski, Pat Johnson, Nico Lorgnier, Leah MacVie, Mark Meyer, Mike Pastizzo, SJ, Tom Prince, Michael Wood, Mark Yim, Marty Moleski, SJ (Volunteer Secretary).

The meeting was called to order at 2:07. Marty Moleski, SJ, volunteered to keep minutes for the meeting, as follows.

1. Reorganization of ITS.
Scott Clark, Interim Director of User Services, Marco Benedetti, Vice President for Business and Finance, and Larry Deni, Interim Chief Information Officer, discussed the rationale for placing ITS under Business and Finance rather than Academic Affairs. ITS supports all offices on campus, not just those related to academics, and should take the lead in conversations about maintenance and development of campus computing resources.
The switch to a new core server over the Christmas break went well. It is the first step in a five year plan for improving internet services on campus. The old core had served for ten years. Clark, Benedetti, and Deni complemented Mike Szymendera, the network engineer, for his excellent planning for and conduct of the upgrade.
Mark Gallimore and Leah MacVie will have expanded responsibilities in the reorganized department, while continuing to coordinate with Academic Affairs.

Clark hopes that ITS will be allowed to hire an additional staff member to work in User Services.
The security responsibilities formerly met by Matt Gracie have been assigned to Mike Szymendera, Andy Chaplin, Alan Weitzacker, among others. There are two firewalls, an annual security audit, quarterly security scans, and, most notably, a new password-change policy that was supported by ACAC.

2. Academic Computing News

Lea MacVie discussed four updates in GoToMeeting
• Sightboard: “Sightboard uses your webcam and some magic to spot the whiteboard in your room, zoom in and show it to your attendees as if they’re sitting right in front of it. Sightboard can even see behind you as you write on the board!”
• Talkboard: “alkboard is a collaborative whiteboarding app for iPad that lets you sketch out ideas and work on them with others.”
• Screencap: “Screencap for GoToMeeting automatically captures the screens shared in a meeting – allowing you to zoom, rewind and fast–forward during the meeting. It also automatically saves these summaries for you to refer to after the meeting. With Screencap for GoToMeeting, it’s like you get automatically generated meeting handouts, right on your mobile device.”
• Share a video with GoToMeeting: “If you select the Video Sharing option, presenters on Windows will see a Share a Video button in their Webcam pane. Presenters can share .wmv, .asf, .avi, .mov and .mp4 files. Screen sharing and webcams will be paused while you are video sharing, and videos shared during a session will not be captured in a recording. You can not share a video directly out of PowerPoint or the web. For users to hear audio of a shared video, the session must use GoToMeeting integrated audio.”  There will be a five-session, predominantly online Desire2Learn Bootcamp (6 February to 13 March). Most of the sessions are intended as group activities, but each person who registers will also receive one-on-one training.

Mark Gallimore demonstrated Confluence, the ITS wiki. [see]
Mark noted that Checkbox 5 is at the end of its support life and that ITS is discussing options to replace it. The wiki article on “Surveys and Forms” gives a short summary of the strengths and weaknesses of Checkbox, REDCap, and Google Forms, along with links to other survey tools. [see wiki

The wiki section on Desire2Learn has a permanent link to “What’s New.” ITS is working toward listing previous semesters in reverse-chronological order (newest first). Teachers may collapse the list under a semester heading by clicking on the pointer to the far right of the semester name, though they cannot remove the list entirely.

3. Remarks by the Chair

The Academic Computing Advisory Committee Award for Exemplary Contribution will be given again this spring. A decision needs to be made in good time to allow for the necessary inscriptions to be made.

The Chair expressed dismay at the difficulties faculty and students face in gaining access to premiere journals necessary for research. He vigorously condemned violation of copyright law as a solution, since the penalties awarded by law may be out of all proportion to actual financial harm done by transgressors. He will invite the Library to send a representative to discuss the Library budget, periodical acquisitions, the Western New York Library Resources Council, and copyright restrictions.

Although it is late in the year, the Chair hopes to find a theme for the remainder of our meetings. “Online Courses” seemed to be the top candidate in his ruminations.

Respectfully submitted,
Martin X. Moleski, SJ
Religious Studies and Theology