1. Introduction and Approval of Minutes
At 2:05 P.M. Chuck Wigley convened the meeting in the President’s Board Room. Marianne Djuth moved to accept the minutes of Oct. 5, 2011 and the minutes were approved unanimously. All ACAC minutes and related materials are available through http://www.canisiuscampus.net/acac/.
We went around the room, introducing ourselves and telling what our level of involvement with Facebook (FB) is. There was a wide range of responses, some very interesting. While quite a few said they didn’t have a Facebook account, they admitted that someone in their household often does. One person had to cancel their account because they felt it was becoming too much of a time sink and promoted obsessive use. A few people admitted they are heavy FB users, and they were often technology or distance education specialists. Some read FB semi-regularly but never post. One person uses FB for selective conversations, using FB’s group feature, and has given up his personal email account, using FB’s message system instead. Several said they used Google+, which is seen as an alternative to FB but which has been slow to gain popularity. A few amusing comments were made about the number of “friends” that users have, from multiple thousands down to a paltry 55 or fewer. Filkins noted that the demographics of FB users do not support the common theory that most Facebookers are young; one of the biggest and growing age groups is over 50! Love it or hate it, Facebook is here to stay.
2. Faculty Concerns
Following our new policy of inviting items of concern from the floor early in the meeting, Wigley asked for faculty concerns. Mark Gallimore said that the monitor in Old Main 104 does not properly connect to the iMac that is in the teacher’s station and ITS said it would be investigated.
He also asked for advice on password management. Gracie said he doesn’t see why writing passwords on pieces of paper that are stored in a secure place is heretical. ITS has a secure password vault computer. Clark said there is software on everything that will store passwords as an encrypted file. iPhone has an encrypted password store. If such a password vault is on a mobile device, then it can be remotely wiped clean if stolen to prevent anyone seeing the passwords. However, relying on such a password file or password app presents a single point of failure, either for loss or break-in.
3. Conversation with Walt Drabek about the new Faculty Portal
Walt Drabek and Russ Calianno joined us about 2:30 to introduce the next wave in the campus portal, which is the staff and faculty version. This will go live next week, unless serious objections are raised.
The portal is 3rd party product that integrates a lot of current systems and databases. ITS received a $1 million grant for manpower and materials to implement it and connect it to all other systems, such as the library, Banner, iTunesU, etc.
A great feature of the portal is its single sign-on. It also “knows” who the user is so it can customize according to identity or category, such as student, faculty or staff. Specific messages can be pushed to targeted groups or even individuals.
Walt and Russ walked us through some of the tools. He said that faculty and staff email, which currently can be used through Microsoft Outlook desktop client or the web client, only permits web use through the portal. However, the desktop client can still be used independently.
Walt encouraged everyone to send feedback to ITS in order to customize and improve it after we start to use it. Options can be moved around for emphasis and some things can be added if requested.
Gracie mentioned the security risk of the portal’s single sign-on and its access to employee compensation records, among other confidential data. He recommended that we set up a screensaver that requires a password to wake up.
4. Wigley’s Crossword Puzzle Software
Wigley next introduced Eclipse Crossword Software to create crossword puzzles which can be used for many pedagogical purposes, such as making review sheets.
To install, visit http://eclipsecrossword.com and click on download. It is a desktop application.
Wigley next passed out entry cards with the URL and other information on them. If you download the software, create and save a puzzle and then send in the card to Wigley by Nov. 11, he will send you a free calculator.
Siener mentioned that if you want software in the labs or ITCs, please submit your list by Dec. 1, 2011 to Scott Clark (for Macintosh) or Lisa Mastropaolo (for PCs) or contact Estelle Siener.
She also reminded us of Digital Day, which will be March 2, 2012. A CFP has gone out and the deadline is Dec. 2. Please consider sharing what you know in terms of technology or pedagogy.
Scott Clark announced that the second iPad users group will meet next Friday in the Library Conference room at 1:30 P.M. This group is for a user of any iOS device (iPad, iPhone, etc.) Encourage everyone to come who uses such devices to attend. Clark is working to bring Apple to campus to give a presentation on iPads. This is part of a study to see if it is feasible to have a cart of mobile devices available for students to use in a class setting.
When asked whether Angel works on an iPad, Clark said it is an issue with Safari. Though you can get into Angel using Safari, you can’t do everything like discussion forums. Google’s Chrome browser is essentially Safari underneath, so it doesn’t buy any extra functionality on the iPad.
We adjourned about 3:05.