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Minutes of Meeting May 4, 2011

1.  Introduction and Approval of Minutes
At 2:03 P.M. Chuck Wigley convened the meeting in the President’s Board Room.  Marianne Djuth moved to accept the minutes of April 6, various people seconded and the minutes were approved unanimously.   All ACAC minutes and related materials are available through http://www.canisiuscampus.net/acac/.

Wigley proceeded to tell us of the demise of his plan to purchase a new building for ACAC and has instead settled for purchase of one of the soon-to-be grounded space shuttles.  He then presented a small-scale replica, replete with the ACAC logo painting on its side.  Meyer took possession of the spacecraft for safe keeping.

2.  ITS Announcements
Siener said ITS will update the labs and tech classrooms this summer, which will include a software refresh.  OM 119 and LY 312 will get new computers.  Some ITCs (teaching classrooms) will get new computers as well.

Office 2010 will be installed on PCs and Office 2011 on the Macs.  This is necessary because textbooks are shipping with illustrations and files.  ITS will switch any faculty or staff person’s office computer to the new version of Office this summer.  Simply call the help desk at x2299 to schedule an ITS worker to do this.

Siener reminded us all to get our software requests in for lab and library builds.  Contact Lisa Mastropaolo for the Windows side and Scott Clark for the Mac side.  ITS needs to know what software will be run for class and requests you indicate which software you want to continue to use, even if there is no change, so smaller images could be made.  Please do this by June 1.

Angel will be upgraded on May 19 and will be out of service all that day.

The ComDoc truck has parked in the Bagen lot to install new multifunction machines, so the replacement process has started.  They are working in the administrative offices in Bagen first.  Nothing will be done to academic departments until grades are turned in.  A training person from ComDoc will be on site to train you on the multifunction devices.

Siener reported on the computer replacement process which will start after June 1.  ITS is working through inventory list and replacing by age of computer.  Siener said they hope to get through the 2006 machines, which means many Gateways will be replaced.  Any HPs will probably not be replaced this year.  Those getting new computers need not apply or contact ITS, because the rolling replacement process is now automatic, but you will be asked your preferences before ordering, Mac or PC, a new monitor or keep your current one.  ITS will contact you.

Clark made an announcement about workshops. Apple is doing a series of webinars open to anybody in education relating to iOS (the operating system used on mobile devices such as iPads and iPhones.)  These webinars focus on app creation and run from noon to 1pm every day.  Links are in Under the Dome.  On May 19, Apple will teach an on-site soup to nuts full day workshop for those who want to create their own iOS apps in Lyons 122.  It will be hands on and there are only 15 spots.  Lunch will be provided.  You don’t need to bring your own Mac.  This is open to all Western New York educators and some CSC/DMA students, so register early.  There was a link in Under the Dome.  You register through Apple’s website.

Clark noted that the Mac labs will use Deep Freeze just like the PCs do, which is software that effectively reinstalls the machine image every time a student logs in to prevent any permanent changes.  If you want to see it ahead of time, Lyons 122 has Deep Freeze this semester.  No real problems have been encountered.

Siener talked about two upcoming sessions of online course development workshop.  They are for faculty who will teach or want to teach an online course.  These workshops run six weeks.  The first starts May 20 while the second starts June 24.  If you are thinking of teaching online, you need to attend one.  On July 13 the School of Education and Human Services is sponsoring a summit for online learning for those who have taught online or who are teaching.  This is the next step up from the beginners who teach online.  There will be a keynote speaker and the event will be held at Amherst.  This is primarily for those in the School of Education but anyone who falls into online learning may attend, she said.

Marie Larcara will do the third in the series of brown bag luncheon discussions tomorrow in the Student Center.  It will focus on hybrid course design.

Cohen asked faculty to remind the students that the library is open 24 hours till the end of finals.

He then talked about renovations in the library this summer.  This is the second phase where the new compact shelving will be installed in the lower level.  Many books on the first floor will migrate down to the these shelves.  When asked whether access to books that are currently shelved in the lower level will be permitted, Cohen responded that arrangements could be made.  Contact Barbara Bohenke about what books and materials you’ll need from the basement over the summer.

Online course evaluations are in progress using software and procedures developed on campus.  Burhans solicited faculty who want to help select a commercial package for next year.  She has five volunteers so far but she would like to get more input.  There are many issues which faculty are quite passionate about.  Meetings of this group will be held primarily over the summer.

Wigley thanked Cohen on behalf of the faculty for the great job he has done on these issues and for seeking faculty input.

 

 

 


3.     Backup Presentation

Gracie made a presentation on Backup.  The PowerPoint presentation can be accessed here.

Gracie urged everyone to put your material on your H: drive if you are using Windows, since it is mounted across the campus but physically exists in a secure environment.  ITS backups up the H: drive daily so you don’t have to worry about it.  There are monthly snapshots which are for 5 years.  Users can restore from snapshots themselves.  Users can right click on a folder and select properties to get a tab for previous versions.  You can roll back to any previous week or even just copy to a new folder.

The H: drive uses Webdav so you can access from the web on almost any modern device.  The iPad has webdav support built in, such as the iWork suite, Clark noted.

When asked how to connect to the H: drive from off campus, Warszawski noted that directions are available through http://www.canisius.edu/its.  Just scroll down to the “tic/tac/toe” board and look for “how do I get to my network drive?”

To automatically save your desktop’s files, you can use several free programs.  Microsoft makes SyncToy.  Call the help desk for help in setting it up.  Apple recommends TimeMachine for MacOS X.

Gracie noted that there are numerous online backup and file storage systems, such as Dropbox..  Within ITS, there is a difference of opinion about whether college data should be put onto a server with which we don’t have a contract.  We don’t have a policy currently, but there might be legal issues about what sort of data could be backed up on these third party servers.

When asked about the amount of storage a faculty member can have on their H: drive account, Gracie responded that ITS has greatly expanded its server capacity so there’s no hard limit for faculty or staff, though there is a quota for student accounts.  The average user keeps about 8 to 10 gigs on their local machine, he noted.

Gracie warned the group that backups sometimes fail or are stolen.  A biology professor’s computer and backup drives were both stolen, representing three years’ worth of data.  Also, floods, fires and other disasters may take out several pieces of equipment, so backup in several different places.

Coward asked whether we could turn on auto-syncing to the H: drive every time the computer is shut down.  Gracie said Microsoft has a package that ITS is looking at, but almost everyone at Canisius has the same files, like the same build, so don’t want to blindly backup every single file from every single user.


4.   Administrative assistants/associates & faculty calendars: update
In an update to last month’s discussion about uploading faculty schedules into the Outlook calendar to facilitate scheduling meetings, ITS reported that it is feasible to do this as a one-time load at the beginning of the semester.  The Academic Calendar can be uploaded as well.  Coward demonstrated the procedure for setting up a meeting and inviting others to attend via Outlook.   By default, the calendar shows busy and non-busy times for individuals, and not details of entries.  The person creating the meeting can choose times that all attendees appear to be available.  After a short discussion, those in attendance agreed that this would be a useful feature to have and asked ITS to proceed this summer, making the schedules available for the fall semester.

5.     Items from the floor
There was no discussion from the floor today.

 

6.  Adjournment
Wigley briefly recapped some themes that might be investigated next year.

We adjourned at 2:55.

Respectfully submitted,
Mark Meyer